How to Use This Toolkit

Guide for Award Committee members assembling nomination packages

This guide is intended for Award Committee members who need to assemble the final nomination package after collecting all materials.

The Nomination Workflow

**Step 1.** Faculty member sends nomination letter to the Award Committee. **Step 2.** Committee contacts nominee to request: CV, teaching evaluations, and letter writer names. **Step 3.** Committee contacts letter writers to request support letters. **Step 4.** Committee assembles all materials into a single PDF package (this guide). **Step 5.** Committee convenes to review packages and select recipient(s).

Assembling the Package (Step 4)

Prerequisites

A LaTeX distribution (e.g., TeX Live, MiKTeX, or Overleaf)
The pdfpages package (included in most distributions)
All collected materials as PDF files

4.1 Choose the Correct Template

If the nominee is…	Use this template
An assistant professor in math (not stat)	Butz Award
An associate or full professor in math or stat	Kraska Award
Any rank, recognized for teaching + research	Jack B. Brown Award

4.2 Download the Template

Download or clone the entire template directory for the chosen award. Each directory contains:

The main .tex file
The nomination-package.sty style file
Placeholder PDF files

4.3 Gather Collected Materials

By this point, the committee should have collected:

Material	Source	Format
Nomination letter	Nominating faculty member	Signed PDF
CV	Nominee	PDF
Teaching evaluations	Nominee (from Auburn’s system)	PDF (often landscape)
Peer evaluation	Faculty colleague	Signed PDF
Support letters	Students, alumni, faculty	Signed PDFs
Research statement	Nominee (Jack B. Brown only)	PDF

Use the Email Templates for sample request emails.

4.4 Replace Placeholder PDFs

Replace each placeholder file with the actual collected document, keeping the same filename, or update the \vfile{} / \hfile{} commands in the .tex file to match your filenames.

4.5 Edit the LaTeX File

Open the .tex file and update:

\def\Nominee{Dr. Actual Name}          % nominee's name
\def\Award{2026 the Robert K. Butz...} % award name and year

Then adjust section titles and \vfile / \hfile commands:

% Portrait PDF (letters, CV):
\vfile{./Actual_Letter_Filename.pdf}

% Landscape PDF, all pages:
\hfile{./Teaching_Evals_2024.pdf}{-}

% Landscape PDF, specific pages:
\hfile{./Teaching_Evals_2024.pdf}{1-3}

% Selected pages from a combined file:
\hselectedfile{./All_Evals.pdf}{5,6,7}

4.6 Compile

pdflatex Nomination_Package_Butz.tex
pdflatex Nomination_Package_Butz.tex   # run twice for table of contents

Or upload to Overleaf for online compilation.

4.7 Review the Package

Check the PDF for correct page ordering and readability.
Verify the table of contents is accurate.
Confirm the nominee’s name appears in the footer of every page.
Save the final PDF for committee review.

Tips

Landscape evaluations: Teaching evaluations from Auburn’s system are often landscape-oriented. Use \hfile{} (rotated 90 degrees) for these.
Page selection: If evaluations for multiple courses are in one PDF, use \hselectedfile{file.pdf}{1,2,5-7} to pick specific pages.
Section dividers: The \myPart{} command creates a centered divider page. Each major section should start with one.
Adding more sections: Just add another \myPart{\section{...}} followed by \vfile{...} or \hfile{...}.
Removing sections: Comment out or delete the relevant \myPart and \vfile/\hfile lines.

LaTeX Commands Reference

Command	Purpose	Example
`\vfile{file.pdf}`	Include all pages of a portrait PDF	`\vfile{./CV.pdf}`
`\hfile{file.pdf}{pages}`	Include landscape pages (rotated)	`\hfile{./Evals.pdf}{1-3}`
`\hselectedfile{file.pdf}{pages}`	Include selected landscape pages	`\hselectedfile{./Evals.pdf}{2,5,6}`
`\myPart{content}`	Centered section divider page	`\myPart{\section{CV}}`

The special page range - means “all pages.”

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